Instructional Development's ESCI Coordinator sends the "ESCI Survey Request Form" form to departments.

(More Info)

You complete the "ESCI Survey Request Form."

• Remind faculty well in advance that it is again time to plan for student ratings and have them identify a convenient time and place for survey administration during the last week of instruction, not during finals. This procedure assures that all courses will be surveyed. Even with this procedure, beware of last minute changes!

You mail the completed "ESCI Survey Request Form" back to the ESCI Coordinator, Instructional Development, 1130 Kerr Hall.

• Please include copies of any new or modified questionnaires, so the the ESCI system will "know" precisely what questions students were asked in every course.
• Make a copy of the ESCI Survey Request Form for yourself and return the original.

ID Delivers Optical-Scan response sheets & Survey Headers to Departments.

• The quantity of optical-scan response sheets required by the department is determined from the ESCI Survey Request Form. Most departments use two types of optical-scan response sheets: one type is labeled "ESCI Faculty/Course Response Form", and the other is labeled "ESCI TA Response Form."
• Survey Headers (one per course, or survey) are either a) included with the materials delivered, or b) mailed to the department shortly thereafter. The information needed to create the Survey Headers is derived from the ESCI Survey Request Form.
• Note that your department is responsible for reproducing the questionnaires to which students will respond (and separate comment sheets, if your department uses that model).

You make Packets for Professors and TAs. (More Info)

• Assemble a packet for each course that contains an appropriate number of questionnaires and optical-scan response sheets.
• Keep Survey Headers in a safe place. The Survey Headers are to be used when returning the completed response sheets back to ID.

You Distribute Packets to whoever will be handing out and collecting the response sheets in class.

• This should be done before Dead Week.
• Note that your department should have one or more approved methods of distributing and collecting the response sheets and returning them to the department office, while ensuring that the instructor or TA being rated a) does not have access, and b) is not perceived by students as having access, to the completed rating sheets at any time before they are returned to ID for tabulation, or to any written student responses prior to grade submission.
• For information about recommended methods, click HERE.
• The range of methods available to you will be crucial as you identify who might be candidates to hand out and collect response sheets, and/or how they might be selected.

Dead Week - Administer Surveys. (More Info)

• The surveys (questionnaires and accompanying response sheets) are administered and collected during class time and NOT at the final exam, if at all possible.
• The person administering the surveys should give brief instructions on filling out the forms. It's suggested that these include a) a standard statement regarding the purposes of the overall survey and its importance, b) a reminder to fill in the course identifying information, c) a reminder to fill out Questions A and B, d) the purpose of other sections of the survey, if applicable, e) assurances of anonymity, and f) instructions on what to do with completed forms. For details, click HERE.
• Someone other than the person being rated collects the surveys, and returns them to the department (typically meaning to you, the departmental ESCI contact person). For examples of how this can be done, click HERE.
• If one person is administering several surveys, s/he should be knowledgeable about course scheduling and room assignment changes. Otherwise, it is very easy to miss courses and thereby skew the results.

Finals Week or week after - You Return Completed Surveys to Instructional Development. (More Info)

You receive printed ESCI reports of student ratings. (More Info)